FESTIVAL REGULATIONS

FESTIVAL RULES AND REGULATIONS

Rules and Regulations of the Event entitled:

“GLOBALTICA World Cultures Festival”

Kolibki Park, Gdynia, 16–18 July 2027

1. General provisions

These Rules and Regulations govern the event entitled “GLOBALTICA World Cultures Festival”, to be held from 16 to 18 July 2027 in Kolibki Park, located at 291 Zwycięstwa Street, Gdynia (hereinafter referred to as the “Event”).

The organiser of the above-mentioned Event is Fundacja Kultury Liberty, with its registered office in Gdynia (81-603), at 16/19 Franciszka Sokoła Street, entered in the National Court Register (KRS) – Register of Associations, Other Social and Professional Organisations, Foundations and Independent Public Healthcare Institutions, under KRS number: 0000217180, Tax Identification Number (NIP): 5862136697, Statistical Identification Number (REGON): 19308474800000 (hereinafter referred to as the “Organiser”).

These Rules and Regulations apply to all persons participating in the Event, who are required to familiarise themselves with their contents before participating in the Event and to comply with them throughout their participation.

The purpose of these Rules and Regulations is to set out the safety rules applicable during the Event, including, in particular, the ticket sales procedure, admission to the Event Site, and the rights and obligations of Event Participants.

These Rules and Regulations have been drawn up pursuant to the provisions of the Act of 23 April 1964 – the Civil Code (consolidated text: Journal of Laws of 2023, item 1610, as amended) and the Act of 20 March 2009 on the Safety of Mass Events (consolidated text: Journal of Laws of 2023, item 616).

2. Definitions

For the purposes of these Rules and Regulations, the following terms shall have the meanings assigned to them below:

Ticket – a document entitling its holder to enter and participate in the Event, issued in the name of a specific individual, who shall be the person entitled to use it, or, where no individual is named on the Ticket, entitling its bearer to enter and participate in the Event;

Event Duration – the period commencing when the Event Site is made accessible to Event Participants and ending when they leave the premises or site, i.e. from 16 to 18 July 2027;

Identity Document – an identity card, temporary identity certificate, passport, driving licence, school or student ID card, a document confirming the identity of a foreign national, or any other document confirming the identity of an Event Participant and bearing their photograph and residential address;

Wristband – a wristband issued by the Organiser in exchange for a Ticket before entry to the Event Site, entitling its holder to participate in the Event throughout the Event Duration;

Technical ID Badge – an identification badge issued to the Security Manager, members of the Information Services and members of the Order Services. It must be displayed in a visible place and contain the name of the issuing entity, an identification number, a photograph of the holder, the validity period, and the issuer’s stamp and signature;

Security Manager – a person appointed by the Organiser to represent the Organiser in matters relating to ensuring the safety of Event Participants;

Civil Code – the Act of 23 April 1964 – the Civil Code (consolidated text: Journal of Laws of 2023, item 1610, as amended);

Code of Petty Offences – the Act of 20 May 1971 – the Code of Petty Offences (consolidated text: Journal of Laws of 2023, item 2119, as amended);

Organiser – the entity responsible for organising the Event, namely Fundacja Kultury Liberty, with its registered office in Gdynia (81-603), at 16/19 Franciszka Sokoła Street, entered in the National Court Register (KRS) – Register of Associations, Other Social and Professional Organisations, Foundations and Independent Public Healthcare Institutions, under KRS number: 0000217180, Tax Identification Number (NIP): 5862136697, Statistical Identification Number (REGON): 19308474800000;

Rules and Regulations – these Rules and Regulations;

GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation);

Force Majeure – an extraordinary and external event, independent of the Organiser’s will, which could not reasonably have been foreseen or prevented, including, in particular, fortuitous events, war, insurrection, rebellion, riots, civil unrest, acts of terrorism, fire, explosion, flood, theft of essential equipment, intentional damage, cyberattacks, strikes, lockdowns, adverse weather conditions, attachment of property in favour of a third party, national defence requirements, and acts or regulations issued by state or local government authorities;

Information Services – persons reporting to the Security Manager, appointed by the Organiser and carrying Technical ID Badges, whose duties include taking measures to ensure the safety of Event Participants, in particular by informing them of the organisational arrangements in place;

Order Services – persons reporting to the Security Manager, appointed by the Organiser, entered in the register of qualified physical security personnel referred to in Article 26 of the Act of 22 August 1997 on the Protection of Persons and Property (Journal of Laws of 2021, item 1995), and carrying Technical ID Badges, whose duties include ensuring safety and public order throughout the Event Duration;

Zones – areas designated within the Event Site, namely the Mass Event Zone, Food and Sales Zones, and Technical and Sanitary Facilities Zone. Access to these areas is subject to possession of the relevant Wristband or Technical ID Badge, as applicable;

Event Site – a designated and appropriately marked outdoor area meeting the sanitary and hygiene requirements prescribed by law and equipped with infrastructure ensuring the safe organisation of a mass event. For the purpose of determining its capacity, an allocation of 0.5 m² per person shall apply. The Event Site is located in Kolibki Park at 291 Zwycięstwa Street, Gdynia, and has been prepared for the purposes of the Event during the Event Duration;

Event Participant – a natural person holding a valid Wristband and participating in the Event;

Act on the Safety of Mass Events – the Act of 20 March 2009 on the Safety of Mass Events (consolidated text: Journal of Laws of 2023, item 616);

Act on Weapons and Ammunition – the Act of 21 May 1999 on Weapons and Ammunition (consolidated text: Journal of Laws of 2022, item 2516, as amended);

Act on Counteracting Drug Addiction – the Act of 29 July 2005 on Counteracting Drug Addiction (consolidated text: Journal of Laws of 2023, item 1939, as amended);

Act on Copyright and Related Rights – the Act of 4 February 1994 on Copyright and Related Rights (consolidated text: Journal of Laws of 2022, item 2509);

Event – “GLOBALTICA World Cultures Festival”, to be held from 16 to 18 July 2027 in Kolibki Park, located at 291 Zwycięstwa Street, Gdynia.

3. General conditions for participation in the Event

Natural persons who have purchased a Ticket in accordance with the rules set out in this section and who are at least 18 years of age shall be entitled to participate in the Event, subject to the exceptions specified below.

A minor who has reached the age of 13 by the date of commencement of the Event may also participate in the Event, provided that they hold the relevant consent of a parent or legal guardian. Such participation shall take place entirely at the responsibility of the parent or legal guardian under whose care the minor remains.

The consent given by a parent or legal guardian for a minor should include the following information:

the first and last name of the parent or guardian giving consent;
the identity document number and PESEL identification number of the parent or guardian giving consent;
the first and last name of the minor;
the identity document number, if the minor holds one, and the minor’s PESEL identification number;
a statement granting consent to participation in the Event, specifying the Event’s name, location and duration;
a statement confirming that the parent or guardian assumes full responsibility for the minor’s participation in the Event and has read and accepted these Rules and Regulations.

A minor who has not reached the age of 13 by the date of commencement of the Event shall be entitled to participate in the Event free of charge*, provided that they remain at the Event Site under the supervision of a parent or legal guardian and present an Identity Document confirming their age upon admission to the Event.

Failure to present an Identity Document confirming the minor’s age shall result in refusal of free* admission to the Event or the requirement to purchase a Ticket.

A free Ticket for a child is issued subject to payment of an administrative fee charged by the ticket distributor. This fee does not constitute an admission fee for the festival but rather an operational fee. The administrative fee is compulsory for every free Ticket, regardless of the Participant’s age.

Persons aged 13–16 and persons aged 65 or over shall be entitled to participate in the Event on the basis of a purchased personalised Concession Ticket. The Concession Ticket shall be valid upon presentation of an appropriate document confirming the holder’s identity and date of birth.

Persons holding a certificate confirming a moderate or severe degree of disability shall be entitled to purchase a Concession Ticket upon presentation of the relevant certificate.

Where a person requires the assistance of an assistant or carer to participate in the Event, the possibility of granting a complimentary Ticket to such assistant or carer shall be considered on an individual basis, exclusively following a prior request submitted by email to: festiwal@globaltica.pl, no later than three days before the date of the Event.

The granting of a complimentary Ticket requires confirmation by the Organiser by email. The Organiser shall make its decision regarding eligibility on the basis of the documentation submitted. Such a decision shall not give rise to any claim on the part of the Participant.

The Organiser stipulates that automatic admission of two persons (the Participant and an accompanying person) on the basis of a single Ticket is not provided for.

Admission to the Event Site is conditional upon compliance with these Rules and Regulations and is granted on the basis of a Ticket or Tickets purchased online or in person exclusively at authorised sales outlets, a list of which is available on the website: www.globaltica.pl.

The rules governing Ticket sales are set out in detail in the separate terms and conditions of the ticket sales intermediary:

biletyna.pl sp. z o.o., available at: https://biletyna.pl/static/regulamin.

Pursuant to Article 133 of the Code of Petty Offences, the Organiser prohibits the purchase of Tickets for the purpose of resale at a profit, as well as the resale of Tickets at a profit. The public offering of the paid or free transfer of ownership of Tickets, including by means of competitions, lotteries or similar arrangements, is also prohibited.

In the circumstances referred to in section 3 above, the Organiser reserves the right to invalidate the Tickets, without the holder of such Tickets being entitled to claim reimbursement of any costs or amounts incurred in connection with their purchase.

The Organiser excludes the right to withdraw from contracts for the purchase of Tickets concluded away from business premises or at a distance, pursuant to Article 38(1)(12) of the Act of 30 May 2014 on Consumer Rights.

The holder of a Ticket is required to exchange it for a Wristband before entering the Event Site, at a designated location specified by the Organiser. The Organiser shall inform Event Participants of this location before the Event begins and, in any event, before their first entry to the Event Site.

Only Tickets purchased in accordance with the ticket sales terms and conditions referred to in section 2 above and these Rules and Regulations shall be eligible for exchange for a Wristband.

The Wristband entitles its holder to participate in the Event throughout the Event Duration and to enter and leave the Event Site at any time.

To remain valid, the Wristband must not be damaged and must remain securely fastened to the holder’s wrist in the manner in which it was attached by the Organiser or its representatives.

In the event that a Wristband is damaged, the Participant must immediately report to the Organiser, Technical Services or Information Services in order to have it replaced with a new one.

Leaving the Event Site despite having a damaged Wristband shall be deemed to constitute the Participant’s voluntary resignation from further participation in the Event.

4. Admission of Participants to the Event

The Order Services and Information Services shall be responsible for admitting Participants to the Event Site and maintaining order and ensuring the safety of persons on the premises during the Event.

Upon entering the Event Site, each Participant is required to present their Wristband to a member of the Order Services or Information Services, even if no such request has been expressly made by a member of the relevant service.

Throughout the Event Duration and while present at the Event Site, each Participant should carry a valid Identity Document for possible inspection by the Order Services, including during admission to the Event.

Notwithstanding the above, the Organiser, Order Services or Information Services shall be entitled to refuse admission to the Event or require a person to leave the Event if that person:

4.1. does not possess an Identity Document or refuses to present one;

4.2. does not possess a Wristband or holds a damaged Wristband;

4.3. has an appearance that makes it impossible to establish their identity unequivocally by reference to their Identity Document;

4.4. fails to comply with instructions issued by the Order Services;

4.5. has their personal data recorded in the Police information database;

4.6. is subject to a court order prohibiting attendance at mass events or requiring them to refrain from entering venues where mass events are held;

4.7. is subject to a foreign ban or a club ban;

4.8. is visibly under the influence of alcohol, intoxicating substances, psychotropic substances or other substances having a similar effect within the meaning of the Act on Counteracting Drug Addiction;

4.9. possesses intoxicating substances, psychotropic substances or other substances having a similar effect within the meaning of the Act on Counteracting Drug Addiction;

4.10. possesses a weapon within the meaning of Article 4(1) of the Act on Weapons and Ammunition, including firearms, bladed weapons or other similar objects that may pose a threat to life or health;

4.11. possesses explosives, pyrotechnic articles, fire-hazardous materials or other similar objects that may pose a threat to life or health;

4.12. behaves aggressively or provocatively, or otherwise creates a threat to the safety or order of the Event;

4.13. possesses counterfeit Tickets, Tickets that are not genuine or Tickets purchased in breach of the rules set out in the ticket sales terms and conditions.

The assessment of the objects referred to in the preceding paragraph shall be at the discretion of the Organiser, Order Services and Information Services.

The Order Services shall be entitled to search Participants, including by using technical equipment, in order to determine whether any person is suspected of possessing weapons or other dangerous objects or instruments, explosives, pyrotechnic articles, alcoholic beverages, intoxicating substances or psychotropic substances.

A member of the Order Services may inspect the contents of luggage and clothing. Any inspection of clothing must be carried out by a member of the Order Services of the same sex as the person being searched.

Persons who pose an immediate threat to human life or health or to property, or who possess counterfeit admission cards, Tickets or other documents entitling them to remain on the premises, shall be apprehended and immediately handed over to the Police.

5. Safety rules applicable during the Event

The Organiser shall be responsible for the safety of the Event throughout its duration by ensuring, in particular:

the safety of Participants;
the protection of public order;
appropriate medical provision;
the proper technical condition of buildings and structures, together with the installations and technical equipment serving them, particularly fire safety and sanitary installations;
compliance with the requirements laid down, in particular, in building regulations, sanitary regulations and fire safety regulations;
the presence of the Order Services, Information Services and the Security Manager supervising those services;
the provision of medical assistance;
appropriate sanitary and hygiene facilities;
the designation of evacuation routes and access routes for emergency services and Police vehicles;
the provision of conditions enabling communication between the entities involved in securing the mass event;
the provision of rescue and firefighting equipment and extinguishing agents necessary to secure the mass event in terms of rescue and firefighting operations;
the designation of separate premises for the services responsible for directing the security arrangements for the mass event.

The Organiser shall ensure the safety referred to above, in particular, by appointing a Security Manager and establishing the Order Services and Information Services.

The personnel referred to above shall carry valid Technical ID Badges, which must be displayed in a visible place throughout the Event Duration.

The Security Manager, Order Services and Information Services shall be entitled to:

verify and determine whether Participants are entitled to attend the Event and, where it is established that they are not so entitled, request that they leave the Event;
request that Participants and other persons present at the Event Site produce identification in order to establish their identity, in particular on the basis of an Identity Document;
inspect the contents of luggage and clothing where there is a suspicion that Participants or other persons present at the Event Site are bringing in or possessing objects whose introduction or possession is prohibited under these Rules and Regulations;
issue instructions concerning public order to Participants or other persons present at the Event Site who disturb public order or behave in breach of these Rules and Regulations and, if such instructions are not followed, require them to leave the Event;
apprehend Participants and other persons present at the Event Site who pose an immediate threat to legally protected interests or commit prohibited acts, for the purpose of immediately handing them over to the Police.

Participants and all other persons present at the Event Site are required to:

comply with all instructions issued by the Organiser, the Security Manager, the Order Services and the Information Services, comply with these Rules and Regulations, and observe all generally applicable laws and regulations;
behave in a manner that does not endanger the safety of other persons.

Participants and other persons present at the Event Site are prohibited from damaging any information signs, equipment, devices or objects belonging to the Organiser and located at the Event Site.

The following activities are prohibited at the Event Site:

behaving in a manner that endangers other persons present at the Event Site;
taking any action intended to disrupt or interrupt the Event;
using offensive or vulgar language, displaying or expressing slogans containing, in particular, vulgar or racist content, or inciting conflicts, particularly on racial, national, religious, social or sexual grounds;
displaying banners or other signs that have not been approved by the Organiser;
throwing objects, particularly dangerous objects;
lighting fires;
smoking tobacco, using e-cigarettes or other novel tobacco products in areas other than those designated by the Organiser;
relieving oneself anywhere other than in designated facilities, or using sanitary facilities for purposes other than those for which they are intended;
littering;
obstructing exits or evacuation routes;
bringing dogs or other animals onto the Event Site, with the exception of guide dogs;
bringing in, possessing or using unmanned aerial vehicles, drones or other airborne objects;
bringing in or using skateboards, longboards, bicycles, other two-wheeled vehicles, rollerblades, roller skates or any other similar equipment;
bringing in backpacks, bags or suitcases with a capacity exceeding 30 litres;
bringing in food or beverages, except in the case of persons whose medical condition requires a specialised diet, as confirmed by an appropriate medical certificate;
bringing in or possessing medicines, except for non-prescription medicines in their original packaging and prescription medicines in their original packaging, carried by persons whose medical condition requires them to use such medicines, as confirmed by an appropriate medical certificate;
bringing in umbrellas or other objects with sharp ends;
bringing in plastic, glass or metal containers or cans;
wearing footwear with metal tips.

If it is established that a Participant or another person present at the Event Site fails to comply with the provisions of the preceding paragraph, the Security Manager, Information Services or Order Services shall be entitled to remove that person from the Event Site.

If it is established that a Participant or another person present at the Event Site possesses objects whose introduction onto the Event Site is prohibited under these Rules and Regulations and whose possession is prohibited or unlawful under applicable law, the matter shall be reported to the Police, and the confiscated objects shall be handed over on the basis of a written record of the actions taken.

The Information Services shall be required to:

provide information about facilities and safety requirements established by the Organiser or emergency services;
provide information about the locations of medical assistance points, catering facilities and sanitary facilities;
supervise the safe entry and exit of Participants;
prevent Participants from entering areas not intended for public access;
respond immediately to incidents and threats and take the necessary remedial measures, in particular by notifying the Order Services;
monitor all areas where potential hazards may arise and prevent excessive crowding of Participants;
ensure compliance with these Rules and Regulations;
respond to complaints submitted by Participants.

No commercial, advertising, promotional or other profit-making activities may be conducted at the Event Site without the Organiser’s prior consent.

The Organiser shall designate the following Zones within the Event Site:

Mass Event Zone;
Food and Sales Zones – areas in which alcoholic beverages may be sold or served and which are designated as the exclusive areas where the consumption of such beverages is permitted.

During the Event, Participants and other persons present at the Event Site may be continuously exposed to loud sounds, which may result in hearing damage. Accordingly, the Organiser recommends the use of hearing protection.

6. Recording of the Event

The Organiser shall be entitled to record the course of the Event, including, in particular, the behaviour of Participants and other persons present at the Event Site, using devices capable of recording images and sound.

Materials collected during the recording of the Event that may constitute evidence enabling criminal proceedings or proceedings in cases concerning petty offences to be initiated, or that may be relevant to any such proceedings already pending, shall be immediately transferred by the Organiser to the competent district prosecutor having jurisdiction over the location where the Event was held or to the territorially competent district (municipal or regional) Police Commander, together, where appropriate, with a request to initiate criminal proceedings or a motion for punishment, unless the Organiser itself reports the offence or submits a motion for punishment in a case concerning a petty offence.

Materials collected during the recording of the Event that do not contain evidence enabling criminal proceedings or proceedings in cases concerning petty offences to be initiated, or evidence relevant to any such proceedings already pending, shall be retained by the Organiser for a period of at least 30 days, but no longer than 90 days, following the conclusion of the Event, after which they shall be destroyed by a duly appointed committee.

The Organiser shall be entitled to record the course of the Event pursuant to Article 81(2)(2) of the Act on Copyright and Related Rights for promotional and advertising purposes.

7. Cancellation or rescheduling of the Event

The Organiser shall be entitled to cancel the Event or change its date in accordance with these Rules and Regulations and generally applicable laws and regulations.

In the event of cancellation of the Event, the Organiser shall refund only the amount corresponding to the Ticket price printed on the Ticket. Accordingly, Event Participants shall not be entitled to any further claims, including, in particular, compensation or damages.

The Organiser shall notify Participants of the cancellation or rescheduling of the Event by means of:

sending an email to the addresses provided by Participants when placing their orders, in the case of Tickets purchased online;
publishing an announcement on the Organiser’s official website at www.globaltica.pl;
publishing information posts on the Event’s social media channels, including its Facebook profile, official Facebook Event page and Instagram profile.

In the event of cancellation of the Event, refunds of amounts paid for Tickets shall be made within 14 days of receipt of the Participant’s refund request. The form and method of submitting the request shall be specified by the Organiser in its cancellation announcement. The refund shall be made using the same payment method as that selected when purchasing the Tickets.

In the event that the date of the Event is changed, the Organiser shall notify Participants in the manner described in section 3 above. In such circumstances, Participants shall be entitled to:

a) retain their purchased Tickets and attend the Event on the new date without having to take any additional action;

b) request a refund of the Ticket price paid. Such a refund shall be processed in accordance with the procedure described in section 4 above, on the basis of a declaration by the Participant cancelling their purchased Ticket, using the template published by the Organiser and in the form and within the deadline specified by the Organiser in its announcement concerning the change of the Event date.

Failure by the Participant to submit the declaration cancelling their purchased Ticket referred to in section 5(b) above shall be deemed to constitute a declaration that the Participant wishes to retain the purchased Ticket and attend the Event on the new date.

Consequently, once the deadline specified by the Organiser has expired, the Participant shall forfeit any claims arising in connection with the change of the Event date.

The Organiser shall be entitled to make changes to the programme or arrangements of the Event for justified reasons, including, in particular, the occurrence of Force Majeure. The Organiser shall notify Participants of any such changes without undue delay using the communication channels described in section 3 above.

8. Complaints

Event Participants shall be entitled to submit complaints within 14 days of the conclusion of the Event by means of either of the following methods:

electronically, by sending an email to the Organiser at: festiwal@globaltica.pl;
in writing, by traditional post to the Organiser’s address: 16/19 F. Sokoła Street, 81-604 Gdynia, Poland.

A complaint should include, in particular, the Participant’s first and last name, correspondence address, the reasons for the complaint and the specific remedy or action requested.

The Organiser shall consider a complaint submitted by a Participant within 14 days of its receipt.

Submission of a complaint by the Participant shall constitute a prerequisite for pursuing any potential claims relating to the Event.

9. Criminal liability of Event Participants

The Organiser hereby informs Participants of the following penal provisions set out in the Act on the Safety of Mass Events:

Article 54

“1. Anyone who fails to comply with an order concerning public order or a request issued pursuant to this Act by the Order Services or Information Services, at the time and place of a mass event, shall be subject to the penalty of restriction of liberty or a fine of not less than PLN 2,000.

The same penalty shall apply to anyone who, during:

a mass event, remains in an area not intended for public access;
a mass sporting event, remains in a sector other than the one indicated on their admission Ticket or other document authorising them to be present at the mass event and fails to leave that sector despite being requested to do so by an authorised person.”

Article 55

“Anyone who fails to comply with an order issued by the Police or Military Police at the place and during a mass event shall be subject to the penalty of restriction of liberty or a fine of not less than PLN 2,000.”

Article 56

“Anyone who, in breach of the provisions of this Act, brings or possesses alcoholic beverages at a mass event shall be subject to the penalty of restriction of liberty or a fine of not less than PLN 2,000.”

Article 57

“Anyone who, being required to do so, fails to provide information concerning the safety of a mass event or provides false information in this respect shall be subject to the penalty of restriction of liberty or a fine of not less than PLN 2,000.”

Article 59

“1. Anyone who brings or possesses at a mass event weapons within the meaning of the Act of 21 May 1999 on Weapons and Ammunition (Journal of Laws of 2022, item 2516), pyrotechnic articles, fire-hazardous materials or other dangerous objects or explosive materials shall be subject to a fine of not less than 180 daily rates, the penalty of restriction of liberty or imprisonment for a term of between 3 months and 5 years.

The court may order the forfeiture of the objects referred to in section 1, even if they are not owned by the offender.”

10. Processing of Participants’ personal data

The controller of personal data collected from Event Participants is Fundacja Kultury Liberty, with its registered office in Gdynia (81-603), at 16/19 Franciszka Sokoła Street, entered in the National Court Register (KRS) – Register of Associations, Other Social and Professional Organisations, Foundations and Independent Public Healthcare Institutions, under KRS number: 0000217180, Tax Identification Number (NIP): 5862136697, Statistical Identification Number (REGON): 19308474800000 (hereinafter referred to as the “Controller”).

For matters relating to the processing of Participants’ personal data by the Controller, please contact the Controller using the following details:

Email: festiwal@globaltica.pl

Depending on the specific circumstances, the Controller may process Personal Data for various legitimate purposes and for different periods of time. The purposes, legal bases and retention periods applicable to Participants’ personal data are set out below:

No.	Purpose of processing	Legal basis for processing	Retention period
1.	Performance of a contract/service	Article 6(1)(b) GDPR – processing is necessary for the performance of a contract/service.	Until the contract/service has been performed.
2.	Taking steps prior to entering into a contract, e.g. for the purpose of submitting a commercial offer, particularly by electronic means.	Article 6(1)(b) GDPR – processing is necessary for the performance of a contract/service.	Until the activities related to entering into the contract have been completed.
4.	Newsletter: Sending marketing and commercial information by email, such as offers, rebates, discounts, information about marketing campaigns, new products and services, etc.	Article 6(1)(f) GDPR, in conjunction with Article 10(2) of the Act on the Provision of Electronic Services and/or Article 172(1) of the Telecommunications Law – processing is necessary for the purposes of the Controller’s legitimate interests and is carried out on the basis of written consent.	Until an objection is lodged or consent is withdrawn.
5.	Conducting correspondence through the contact form available on the Website.	Article 6(1)(a) GDPR – processing is based on consent / Article 6(1)(f) GDPR – processing is necessary for the purposes of the Controller’s legitimate interests. Depending on the nature of the correspondence.	Until the purpose has been achieved or consent has been withdrawn / an objection has been lodged. Depending on the nature of the correspondence.
6.	Performance of obligations arising from generally applicable laws, such as archiving tax documents containing Personal Data.	Article 6(1)(c) GDPR – processing is necessary for compliance with a legal obligation to which the Controller is subject.	For the period prescribed by law. For example, in the case of tax document archiving, Personal Data shall be retained for 5 years, calculated from the end of the calendar year in which the tax payment deadline relating to the service expired.
7.	Pursuit of the Controller’s legitimate interests, such as establishing, pursuing and defending mutual claims.	Article 6(1)(f) GDPR – processing is necessary for the purposes of the Controller’s legitimate interests.	Until the legitimate interest has been fulfilled, e.g. until the relevant limitation period for establishing, pursuing and defending mutual claims has expired.
8.	Pursuit of the Controller’s legitimate interests, such as marketing the Controller’s own services.	Article 6(1)(f) GDPR – processing is necessary for the purposes of the Controller’s legitimate interests.	Until the legitimate interest has been fulfilled or an objection has been lodged.
9.	Pursuit of other purposes for which consent has been given.	Article 6(1)(a) GDPR – processing is carried out on the basis of written consent.	Until the purpose has been achieved or consent has been withdrawn.
10.	Recording the course of the Event.	Article 11 of the Act on the Safety of Mass Events, in conjunction with Article 6(1)(c) GDPR – processing is necessary for compliance with a legal obligation to which the Controller is subject.	For a minimum of 30 days and a maximum of 90 days following the conclusion of the Event.

4. For the purposes of pursuing the legitimate objectives specified in the table above, Personal Data may be disclosed to the following entities cooperating with the Controller: email service providers, IT and archiving companies, statutory auditors, auditing firms, service sales intermediaries and marketing companies.

5. In connection with the processing of personal data by the Controller, Participants shall have the right to:

access their Personal Data, including the right to obtain a copy thereof;
request the rectification of their Personal Data where such data are inaccurate or incomplete;
object to the processing of their Personal Data;
request the erasure of their Personal Data;
request the portability of their Personal Data and the restriction of their processing;
withdraw their consent to the processing of their Personal Data at any time, without affecting the lawfulness of processing carried out on the basis of consent before its withdrawal, unless another legal basis for such processing exists.

6. If a Participant becomes aware that their Personal Data are being processed unlawfully, they shall have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO).

7. Providing personal data by the Participant is voluntary. However, depending on the specific purpose of processing, failure to provide such data may prevent or hinder the conclusion or performance of a contract, the fulfilment of legal obligations, or the pursuit of our company’s legitimate interests, such as the marketing of our own services.

8. The Controller does not process Participants’ personal data for the purpose of automated decision-making, including profiling.

9. Participants’ personal data are not transferred to third countries, i.e. countries outside the European Economic Area, or to any international organisations.

10. The Controller makes every effort to implement all necessary physical, technical and organisational measures to protect personal data against accidental or deliberate destruction, accidental loss, alteration, unauthorised disclosure, use or access, in accordance with all applicable legal provisions.

11. Final provisions

These Rules and Regulations are available at the following locations:

on the Event’s official website: www.globaltica.pl;
at the Organiser’s information points;
at the Organiser’s ticket offices;
at the Event Site, including at the entrances to the Event Site throughout the Event Duration.

Matters not covered by these Rules and Regulations shall be governed by the relevant provisions of the Act on the Safety of Mass Events and the Civil Code.

Should any provision of these Rules and Regulations be held invalid, it shall be replaced by the relevant provisions of generally applicable law, without affecting the validity of the remaining provisions of these Rules and Regulations.

The Organiser reserves the right to amend these Rules and Regulations and shall notify Participants of any such amendments on the Event’s official website: www.globaltica.pl.

These Rules and Regulations shall enter into force on 3 November 2026.